The gear, the roster and the season — in one system.
playerkit gives every item an identity, every scan an answer, and every season a paper trail. Here is what that actually looks like, capability by capability.
Gear that knows what it is
An item here is a record, not a line on a list. It has a size, a value, a condition, a home and a history — and it keeps all of them from the day it is bought to the day it is retired.
One tag, from purchase to retirement
Every item gets a physical code — QR, RFID or NFC — that stays with it through every hand-off, every season and every holder. Scan the tag and you have the item, with no typing and no guessing which of the four size-large jerseys this one is.
Print the labels you already buy
Print on Avery sheets, Dymo and Brother rolls, or use cut files for a vinyl cutter. Pick a batch, print at actual size, and the grid lands on the die-cuts.
A history you can point at
Issued, returned, damaged, sent for repair, retired — each change is a dated event with a name against it. Nothing is overwritten, so "what happened to this helmet" has an answer instead of an argument.
Somewhere to put it
Rooms, bins and shelves are real places with codes of their own. Scan a location to see what should be in it, and scan an item back into storage when the season ends.
One scan, every answer
The same scan does everything. Point a phone at a code and playerkit works out what you are holding — an item, a player or a storage location — and offers only the actions that make sense for it.
No app to install
The scanner runs in the browser on the phone already in the equipment manager's pocket. Nothing to download, nothing to keep updated, and nothing to talk a volunteer through on a Saturday morning.
Keeps working in the arena basement
Scanning does not wait for a signal. When the connection drops, hand-offs and returns queue on the device and send themselves the moment it comes back — and a scan that arrives twice is still counted once.
Hand over a whole kit at once
Scan the player, scan everything you are giving them, confirm once. The same basket runs in reverse at the end of the season, and a mid-season swap between two players is one transfer, not a return and a re-issue.
A found helmet finds its way home
Anyone who picks up a lost item can scan the tag and tell you where it is — no account, no login, no app. The page they land on shows your club and how to reach it. It never shows the child's name.
Who has what, right now
Every item is either in storage or with somebody, and playerkit always knows which. That single fact is what turns the end of a season from an investigation into a list.
Gear belongs to a person, not a pile
Items link to a player by name and number, and to the adult who actually signed for them. Open a player and you see their whole kit; open an item and you see who is holding it and since when.
Due dates that chase themselves
Returns can carry a date, and gear that goes past it raises its own reminders rather than waiting for a volunteer to notice in June.
One chase list at the end of the season
Overdue gear, grouped by player, with the guardian's contact details, the value of what is out and the state of any deposit — on one page, ready to work through.
Deposits without the shoebox
Refundable deposits and season fees can be collected by card instead of by check, and the club is paid directly into its own Stripe account.
The answer before the question
Twenty-three reports, each written for a question a club actually gets asked — by a treasurer, by a board, by a parent, or by the person who has to place the order in July.
Six of the twenty-three
Who has what
Every item out on loan: holder, due date, days held, and value.
End-of-season chase list
Overdue gear grouped by player, with guardian contacts, deposit state, and value.
Shrinkage
What walked away: gear lost or retired each month, with value, last holder, and team or location.
Replacement forecast
What ages out over the next two years and what it will cost to replace, by category and quarter — the budget slide.
Size curve & order sheet
How many players need each size, per team and club-wide — the order totals, from their latest measurements.
Board / AGM pack
The headline numbers for a board meeting on one printable page — retention, collections, requirement coverage, equipment at risk and shrinkage.
A number that cannot be trusted says so
Every figure carries the report it came from and how complete the data behind it is. Where something is missing, playerkit says it is missing — it never quietly draws a zero and lets a board read it as good news.
Take it with you
Every report downloads as CSV for the spreadsheet the treasurer already keeps, and the board pack prints to a single page with its figures, sources and caveats intact.
Many teams, many sports, one club
Grassroots sport is messy. A club runs six age groups across two sports, half the coaches are parents, and last year's roster is a spreadsheet somebody emailed. That is the shape playerkit is built around, not the edge case it ignores.
A club, not a team
Teams, age groups and sports live inside one organization with one account and one bill. Equipment can belong to the club and move between teams without being re-entered.
People wear more than one hat
The parent who also coaches, the coach who also runs the equipment room, the treasurer with two children in the club — all one login, with what they can see and do following the hat they are wearing.
Seasons end, and start again
A season closes with its assignments, charges and rosters intact, and the next one opens without carrying forward the mess. Last year stays readable instead of being overwritten.
Bring your spreadsheet
Rosters import from Excel or CSV, and a re-import of the same source reconciles against what is already there rather than creating a second copy of every player.
Most people on a roster are children
That is the design constraint here, not a compliance checkbox bolted on at the end. The safest data is the data a system never asks for.
Read the privacy policyWe never ask for a date of birth
There is no birth-date field in playerkit, anywhere. The only age signal that exists is a confirmation that a player is thirteen or older, and it records no date.
What identifies a player is encrypted
Player names and the fields that identify a young person are encrypted where they are stored, not left in plain text in a database that a spreadsheet export can walk out of.
A guardian decides what leaves the club
Anything that would disclose a young player's details beyond the club — a stats partner, a published game-day list — is held behind a consent a guardian gave for that specific destination, and it can be withdrawn.
Read it before you sign up
The privacy policy is published on the open web, not behind a login, because it is what someone reads while deciding whether to create an account at all.
Fees and deposits, collected online
Season fees and refundable deposits can be paid by card, and the club is paid directly into its own Stripe account. Payments have a page of their own, including how the money moves and what playerkit can and cannot see.
Bring order to your season.
Put your own gear, your own roster and your own season into it, and see what changes.
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