ProductThe gear loop
The gear loop,closed.
What you own, what's out, what came back, what walked away — and what to buy because of it. One loop, and the system walks it with you all the way to the box arriving in September.
Where the loop breaks today
- The inventorya spreadsheet
- What walked awaya shrug in May
- What to orderguesswork in June
- The deliveryboxes, unchecked
- Here: the loop closes itselfplayerkit
Own → out → back → short → bought.
Every stage feeds the next. The report you end the season with is the order sheet you start the next one from.
Every item accounted for, by anyone with a phone.
Stick a code on it, scan it in or out. Works in the browser on any device — volunteers need no training and no install.
- QR on every item — helmets, jerseys, sticks, bags
- Assignments by scan — item to player, timestamped
- Offline scanner for the rink with no signal
The order sheet writes itself.
Size curves from your actual roster, replacement forecasts from what actually walked away — the June order stops being a guess.
- Size-curve & order-sheet reports from real roster sizes
- Replacement forecasts from loss and wear history
- Anticipate next season's needs before the pricing does
The delivery checks itself in.
Open a receive session, scan the boxes as they open, and the new gear lands in inventory tagged and counted — templates make the reorder a repeat, not a redo.
- Receive sessions — the delivery against the order, live
- Barcode lookup straight off the manufacturer's tag
- Templates so next year's order is one click from this year's
Families book a time slot. Staff get a prep list.
The club opens a window. Each family books a slot from its own calendar, enters the sizes, and gets a confirmation and two reminders. At the table, staff see what the player has out and mark each item returned or kept.
- Booked from the family's calendar — pickup, drop-off or return; families can move or cancel until the cutoff
- A prep list for staff — sizes entered at booking, on screen or printed
- Returned or kept, item by item — at the table, by scan
Your club decides how the gear is covered.
Five ways to get equipment back. One record of who has what. Use a different one per season, per team or per item.
deposit
A refundable deposit
Collected per player per season, by card or in cash. Refunded automatically when the player's last item is checked in. A forfeited deposit goes against the replacement cost.
card on file
A card on file
The parent signs a card authorization up to the value of the gear. If something is not returned, an owner or admin sends a replacement charge. The family can pay it, dispute it, or return the item.
off-season
Keep it over the summer
A family asks to keep an item until a date. Owners approve from a queue. The same deposit or card covers it until it comes back, and the item stays on the player's record.
reminders
Reminders only
Overdue gear sends the family a weekly reminder and puts the player on the club's follow-up list. No money held, nothing charged.
another way
E-transfer, check or cash
E-transfer, Zelle, Venmo, a check or cash. The family taps "I've sent it" and the club records the payment on the account. playerkit's fee applies to card payments of fees only, never to deposits or transfers.
Every stage of the loop has a report.
Each one answers a question the board will ask anyway — and every one exports to CSV.
back
Return tracking
Who's returned, who's due, who needs the nudge.
short
Missing gear
What walked away, from whom, and when it was last scanned.
buy
Replacement forecast
What to buy because of what was lost and worn.
buy
Size curve & order sheet
The June order, from the roster's real sizes.
own
Inventory by condition
What you own and what state it's honestly in.
out
Scan log
Every check-in and check-out, timestamped.
What to count in your sport.
- HockeyHelmet stickers, goalie gear, home and away jerseys by number.
- FootballHelmet reconditioning dates, shoulder pads by size, three jersey sets.
- SoccerBalls by size, keeper kit, jerseys by number on every team.
- Baseball and softballBatting helmets, the catcher's gear, bats by stamp, jerseys by number.
- BasketballBalls by size, reversible practice jerseys, game sets by number.
- VolleyballBalls by level, the libero jersey, nets and antennae, jerseys by number.
- LacrosseHelmets, chest protectors by standard, the goalie set, sticks and jerseys by number.
- RingetteHelmets with the ringette mask, sticks and tips, girdles and jerseys by number.
- RugbyJerseys by position number, balls by size, tackle bags and scrum caps.
Close the loop this season.
Tag the bin, scan it out, and let next June's order write itself. Free to start.