SportsRugby
Rugby equipment inventory,counted.
Jerseys numbered one to fifteen by position, balls by size, scrum caps, tackle bags and shields, post protectors and flags. Tag what you want back, hand it out by scan, collect it after the last match, and order from the roster.
Where the count lives today
- Who has the number 9 jerseya group chat
- Balls by sizea net bag, roughly
- Tackle bags and shieldsthe back of a truck
- What to reordera guess in the off-season
- Here: one count, all seasonplayerkit
What a rugby club counts.
Six kinds of item, and the one detail each needs on record.
Jerseys, shorts and socks
Home and away sets, numbered by position. Each number is assigned to one player per team for the match day.
Balls
Size 3, 4 or 5 by age group, counted by the bag when it goes out and comes back.
Scrum caps
By size, if the club supplies them. Your union says which approvals they need.
Tackle bags, shields and dummies
Team equipment tagged to the team. Counted at the start and end of the season.
Post protectors, flags, tees
Tagged to the pitch or the team. The spring count shows what the winter took.
Water carriers and first-aid kit
One per team bag. Checked at the start and end of the season.
How to inventory rugby equipment in five steps.
The same five steps every season, in a rugby kit bag.
Anyone with a phone can check jerseys and kit bags in and out.
Put a code on it and scan it in or out. Works in the browser on any device, so the parent volunteering at the pitch needs no training and no install.
- A QR tag on every item — jerseys, scrum caps, tackle bags, team bags
- Hand-outs by scan — item to player, with the date and time
- Works offline at a pitch with no signal
the scanner, in the browser
Next season's order, from this season's roster.
Size charts from the players you actually have. Replacement forecasts from what went missing or wore out. The order is no longer last year's plus a guess.
- Size chart and order sheet from real roster sizes
- Replacement forecasts from what was lost or worn out
- Refundable deposits on jerseys and scrum caps
Families book a time slot. Staff get a prep list.
The club opens a window. Each family books a slot from its own calendar, enters the sizes, and gets a confirmation and two reminders. At the table, staff see what the player has out and mark each item returned or kept.
- Booked from the family's calendar — pickup, drop-off or return; families can move or cancel until the cutoff
- A prep list for staff — sizes entered at booking, on screen or printed
- Returned or kept, item by item — at the table, by scan
Your club decides how the gear is covered.
Five ways to get equipment back. One record of who has what. Use a different one per season, per team or per item.
deposit
A refundable deposit
Collected per player per season, by card or in cash. Refunded automatically when the player's last item is checked in. A forfeited deposit goes against the replacement cost.
card on file
A card on file
The parent signs a card authorization up to the value of the gear. If something is not returned, an owner or admin sends a replacement charge. The family can pay it, dispute it, or return the item.
off-season
Keep it over the summer
A family asks to keep an item until a date. Owners approve from a queue. The same deposit or card covers it until it comes back, and the item stays on the player's record.
reminders
Reminders only
Overdue gear sends the family a weekly reminder and puts the player on the club's follow-up list. No money held, nothing charged.
another way
E-transfer, check or cash
E-transfer, Zelle, Venmo, a check or cash. The family taps "I've sent it" and the club records the payment on the account. playerkit's fee applies to card payments of fees only, never to deposits or transfers.
Hand-out night is on the same calendar as the games.
Games, practices and the equipment hand-out all live on one club calendar. Families mark going or not going. The schedule flags a double-booked rink. One subscription link puts it in Google, Apple or Outlook.
- Games, practices and events with going or not going and RSVPs
- Conflict checks on rinks, fields, teams and people
- One calendar subscription per person — league schedules import too
One message. One notification.
The team chat already has every family on the roster. Announcements show who has read them. Each person has one inbox for all their clubs, picks how they hear about each kind of notice, and sets quiet hours. Nobody gets five pings about one practice change.
- Team chat and announcements — families are in because they are on the roster
- A daily or weekly summary instead of a ping for every message
- Notification settings and quiet hours — reminders skip people who already answered
Handing out a player's gear went from thirty minutes and two people to one minute and one person. The other twenty-nine minutes now go to fitting a helmet properly.
Last season we lost several full kits and couldn't say which. This season there are several hundred items out, none overdue.
Finding out what jerseys we have went from hours in a bin to minutes on my phone — and I can answer the board at the field.
And the checks you can run yourself
Works offline
check: airplane mode, then scan a tag
Nothing to install
check: open it on the phone in your pocket
Export everything
check: the export button on any report
Your money, directly
check: the money arriving in your own Stripe account
Already have a spreadsheet? Bring it.
Download the equipment template, fill it in from what is in the room, and import it. Every row gets a tag.
Questions rugby clubs ask.
Which ball size for which age?
Size 3 for the youngest, size 4 through the early teens, size 5 for older youth and adults. Your union publishes its own age bands. Count balls by size so each team's bag is the right one.
How do we handle jerseys numbered by position?
Each jersey is one item with a number and a size. Assign it by scan on match day, and the roster shows who holds number 9 in each set and what came back.
How do we track tackle bags that never leave the pitch?
Tag them to the team or the pitch rather than a player. They stay on the inventory, get counted at the start and end of the season, and show up on the missing list if one does not come back.
Other sports
Also in playerkit
- Sports equipment and uniform trackingEvery item tagged, handed out and returned by scan.
- Online payments and equipment depositsFees and refundable deposits collected by card.
- Online team store for gear and jerseysSell what the club already tracks.
- Team scheduling, calendar and messagingGames, practices and messages in one week.
Count the kit bag once.
Tag it when the season opens, scan it back after the last match, and you will know what to order for next season. Free to start.