SportsBaseball and softball
Baseball and softball equipment inventory,counted.
Batting helmets, the catcher's set, a bag of bats and balls, jerseys by number across every team. Tag it once, hand it out by scan in April, collect it after the last game, and order from the roster.
Where the count lives today
- Who has which batting helmetthe dugout, roughly
- The catcher's gearwhoever caught last
- Which bats carry the right stampa look in the bag
- What to reordera guess in the winter
- Here: one count, all seasonplayerkit
What a baseball or softball club counts.
Six kinds of item, and the one detail each needs on record.
Batting helmets
NOCSAE-certified, by size. Your league says which; record the certification and the size on the item.
The catcher's gear
Helmet and mask, chest protector, shin guards. Tag each piece and hand them out as a set.
Bats
The stamp your league requires (USA Baseball, USSSA, USA Softball), length and drop. Recorded on each bat.
Balls
Baseballs or softballs by size, counted by the bucket when it goes out and comes back.
Jerseys and caps
Home and away sets. Each number is assigned to one player per team for the season.
Tees, L-screens, nets, bases
Team equipment tagged to the team or the field. Counted at the start and end of the season.
How to inventory baseball and softball equipment in five steps.
The same five steps every season, in a baseball bag.
Anyone with a phone can check bats and helmets in and out.
Put a code on it and scan it in or out. Works in the browser on any device, so the parent volunteering at the field needs no training and no install.
- A QR tag on every item — helmets, catcher's gear, bats, jerseys
- Hand-outs by scan — item to player, with the date and time
- Works offline at a field with no signal
the scanner, in the browser
Next season's order, from this season's roster.
Size charts from the players you actually have. Replacement forecasts from what went missing or wore out. The order is no longer last year's plus a guess.
- Size chart and order sheet from real roster sizes
- Replacement forecasts from what was lost or worn out
- Refundable deposits on the catcher's gear and jerseys
Families book a time slot. Staff get a prep list.
The club opens a window. Each family books a slot from its own calendar, enters the sizes, and gets a confirmation and two reminders. At the table, staff see what the player has out and mark each item returned or kept.
- Booked from the family's calendar — pickup, drop-off or return; families can move or cancel until the cutoff
- A prep list for staff — sizes entered at booking, on screen or printed
- Returned or kept, item by item — at the table, by scan
Your club decides how the gear is covered.
Five ways to get equipment back. One record of who has what. Use a different one per season, per team or per item.
deposit
A refundable deposit
Collected per player per season, by card or in cash. Refunded automatically when the player's last item is checked in. A forfeited deposit goes against the replacement cost.
card on file
A card on file
The parent signs a card authorization up to the value of the gear. If something is not returned, an owner or admin sends a replacement charge. The family can pay it, dispute it, or return the item.
off-season
Keep it over the summer
A family asks to keep an item until a date. Owners approve from a queue. The same deposit or card covers it until it comes back, and the item stays on the player's record.
reminders
Reminders only
Overdue gear sends the family a weekly reminder and puts the player on the club's follow-up list. No money held, nothing charged.
another way
E-transfer, check or cash
E-transfer, Zelle, Venmo, a check or cash. The family taps "I've sent it" and the club records the payment on the account. playerkit's fee applies to card payments of fees only, never to deposits or transfers.
Hand-out night is on the same calendar as the games.
Games, practices and the equipment hand-out all live on one club calendar. Families mark going or not going. The schedule flags a double-booked rink. One subscription link puts it in Google, Apple or Outlook.
- Games, practices and events with going or not going and RSVPs
- Conflict checks on rinks, fields, teams and people
- One calendar subscription per person — league schedules import too
One message. One notification.
The team chat already has every family on the roster. Announcements show who has read them. Each person has one inbox for all their clubs, picks how they hear about each kind of notice, and sets quiet hours. Nobody gets five pings about one practice change.
- Team chat and announcements — families are in because they are on the roster
- A daily or weekly summary instead of a ping for every message
- Notification settings and quiet hours — reminders skip people who already answered
Handing out a player's gear went from thirty minutes and two people to one minute and one person. The other twenty-nine minutes now go to fitting a helmet properly.
Last season we lost several full kits and couldn't say which. This season there are several hundred items out, none overdue.
Finding out what jerseys we have went from hours in a bin to minutes on my phone — and I can answer the board at the field.
And the checks you can run yourself
Works offline
check: airplane mode, then scan a tag
Nothing to install
check: open it on the phone in your pocket
Export everything
check: the export button on any report
Your money, directly
check: the money arriving in your own Stripe account
Already have a spreadsheet? Bring it.
Download the equipment template, fill it in from what is in the room, and import it. Every row gets a tag.
Questions baseball and softball clubs ask.
Which bat stamp do we need?
It depends on your league: USA Baseball for most youth baseball, USSSA for some travel leagues, USA Softball for fastpitch. Record the stamp on each bat when you tag it, and the bag you hand out is the one the umpire accepts.
How do we keep track of the catcher's gear?
Tag each piece: helmet and mask, chest protector, shin guards. Hand them out as a set by scan and check them in piece by piece, so you know which shin guard went home with whom.
Do batting helmets expire?
NOCSAE certification does not carry a fixed expiry, but manufacturers and most leagues say to retire a helmet after a hard impact or visible damage. Record the condition at every return and the helmet comes off the shelf when it should.
Other sports
Also in playerkit
- Sports equipment and uniform trackingEvery item tagged, handed out and returned by scan.
- Online payments and equipment depositsFees and refundable deposits collected by card.
- Online team store for gear and jerseysSell what the club already tracks.
- Team scheduling, calendar and messagingGames, practices and messages in one week.
Count the equipment bag once.
Tag it in April, scan it back after the last game, and you will know what to order for next season. Free to start.