SportsVolleyball
Volleyball equipment inventory,counted.
Balls by level, jerseys by number with one contrasting libero jersey per team, knee pads, nets and antennae, a ball cart per gym. Tag what you want back, hand it out by scan, collect it after the last tournament, and order from the roster.
Where the count lives today
- Balls by levela cart, roughly
- The libero jerseywhoever played libero last
- Nets and antennaea closet at the school
- What to reordera guess in the summer
- Here: one count, all seasonplayerkit
What a volleyball club counts.
Six kinds of item, and the one detail each needs on record.
Balls
Lighter youth balls and regulation indoor balls, counted by the cart when it goes out and comes back.
Jerseys and shorts
Home and away sets. Each number is assigned to one player per team for the season.
Libero jerseys
The contrasting jersey, one or two per team. Tagged and assigned like any jersey.
Knee pads
By size, if the club supplies them. Many clubs leave them player-owned.
Nets, poles, antennae, pads
Tagged to the team or the gym. The fall count shows what the summer took.
Ball carts, scorebook, first-aid kit
One per team or gym. Checked at the start and end of the season.
How to inventory volleyball equipment in five steps.
The same five steps every season, in a volleyball bag.
Anyone with a phone can check jerseys and ball carts in and out.
Put a code on it and scan it in or out. Works in the browser on any device, so the parent volunteering at the gym needs no training and no install.
- A QR tag on every item — jerseys, libero jerseys, ball carts, nets
- Hand-outs by scan — item to player, with the date and time
- Works offline at a gym with no signal
the scanner, in the browser
Next season's order, from this season's roster.
Size charts from the players you actually have. Replacement forecasts from what went missing or wore out. The order is no longer last year's plus a guess.
- Size chart and order sheet from real roster sizes
- Replacement forecasts from what was lost or worn out
- Refundable deposits on jerseys and knee pads
Families book a time slot. Staff get a prep list.
The club opens a window. Each family books a slot from its own calendar, enters the sizes, and gets a confirmation and two reminders. At the table, staff see what the player has out and mark each item returned or kept.
- Booked from the family's calendar — pickup, drop-off or return; families can move or cancel until the cutoff
- A prep list for staff — sizes entered at booking, on screen or printed
- Returned or kept, item by item — at the table, by scan
Your club decides how the gear is covered.
Five ways to get equipment back. One record of who has what. Use a different one per season, per team or per item.
deposit
A refundable deposit
Collected per player per season, by card or in cash. Refunded automatically when the player's last item is checked in. A forfeited deposit goes against the replacement cost.
card on file
A card on file
The parent signs a card authorization up to the value of the gear. If something is not returned, an owner or admin sends a replacement charge. The family can pay it, dispute it, or return the item.
off-season
Keep it over the summer
A family asks to keep an item until a date. Owners approve from a queue. The same deposit or card covers it until it comes back, and the item stays on the player's record.
reminders
Reminders only
Overdue gear sends the family a weekly reminder and puts the player on the club's follow-up list. No money held, nothing charged.
another way
E-transfer, check or cash
E-transfer, Zelle, Venmo, a check or cash. The family taps "I've sent it" and the club records the payment on the account. playerkit's fee applies to card payments of fees only, never to deposits or transfers.
Hand-out night is on the same calendar as the games.
Games, practices and the equipment hand-out all live on one club calendar. Families mark going or not going. The schedule flags a double-booked rink. One subscription link puts it in Google, Apple or Outlook.
- Games, practices and events with going or not going and RSVPs
- Conflict checks on rinks, fields, teams and people
- One calendar subscription per person — league schedules import too
One message. One notification.
The team chat already has every family on the roster. Announcements show who has read them. Each person has one inbox for all their clubs, picks how they hear about each kind of notice, and sets quiet hours. Nobody gets five pings about one practice change.
- Team chat and announcements — families are in because they are on the roster
- A daily or weekly summary instead of a ping for every message
- Notification settings and quiet hours — reminders skip people who already answered
Handing out a player's gear went from thirty minutes and two people to one minute and one person. The other twenty-nine minutes now go to fitting a helmet properly.
Last season we lost several full kits and couldn't say which. This season there are several hundred items out, none overdue.
Finding out what jerseys we have went from hours in a bin to minutes on my phone — and I can answer the board at the field.
And the checks you can run yourself
Works offline
check: airplane mode, then scan a tag
Nothing to install
check: open it on the phone in your pocket
Export everything
check: the export button on any report
Your money, directly
check: the money arriving in your own Stripe account
Already have a spreadsheet? Bring it.
Download the equipment template, fill it in from what is in the room, and import it. Every row gets a tag.
Questions volleyball clubs ask.
How do we keep the libero jersey straight?
Tag it like any jersey, with its number and size, and assign it by scan. The roster shows who holds it, and it comes back with the rest of the set on return day.
Do we have to tag every ball?
No. Tag what you want back by name: jerseys, the libero jerseys, the carts and the net bag. Balls are counted by the cart when it goes out and when it comes back.
How do we track nets and antennae that live at the school?
Tag them to the team or the gym rather than a player. They stay on the inventory, get counted at the start and end of the season, and show up on the missing list if a set does not come back.
Other sports
Also in playerkit
- Sports equipment and uniform trackingEvery item tagged, handed out and returned by scan.
- Online payments and equipment depositsFees and refundable deposits collected by card.
- Online team store for gear and jerseysSell what the club already tracks.
- Team scheduling, calendar and messagingGames, practices and messages in one week.
Count the volleyball bag once.
Tag it when the season opens, scan it back after the last tournament, and you will know what to order for next season. Free to start.